The Administrative Assistant will support SBM’s Managers to meet the strategic objectives in line with SBM’s Values. The incumbent will perform a range of advanced and diversified administrative duties within the assigned remit.

CORE FUNCTIONS:

• Maintain strict confidentiality of all data, information, records and responsibilities entrusted to you.

• Responsible for supporting the assigned personnel (management, the (global/ local) department or the project) by pro-actively planning and              completing the assigned activities, with accuracy and on-time deliverables.

• Apply and uphold SBM’s policies and procedures, with a high degree of customer focus, discretion and confidentiality.

• Complete assigned tasks within the predefined criteria and in compliance with applicable (internal and external) policies, codes and standards

• Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones. provide status updates including                      timely feedback regarding potential issues/ solutions.

• Prepare, review, update data/ information, presentations, reports, and other key documentation by utilizing an array of available mediums.

• Ensure work is documented in a well-structured format to clearly convey required information.

• Utilize organizational skills to ensure good housekeeping of deliverables and internal records.

• Support the timely execution of the policies, processes, procedures and instruments in keeping with SBM standards and requirements.

• Pro-actively network with colleagues to obtain feedback and updates in order to accurately inform on the progress/status of assigned                          deliverables.

• Responsible for coordinating the organization of relevant activities, inclusive of maintaining the diary  of the assigned personnel so as to ensure          a good balance and an efficient schedule.

• Assist with event organization by supporting preparation of events, meetings and planning of the logistical support for events. You are present           during the events to ensure proper execution.

• Liaisons with internal and external senior level stakeholders: you interact with the management team on a high level and will be the focal point          for clients, advisors and other related parties.

• Taking ownership of team meetings coordination:  provide reports, arrange ad hoc & statutory meetings, take care of meeting minutes and the            follow up of actions, and ensure the assigned personnel  is provided with the necessary information to review.

• Establish and maintain professional communication with internal and external stakeholders

• Provide strong administrative support as may be required in order to meet organizational deliverables.

• All Administrative duties as assigned by (management, the (global/ local) department or the project).

QUALIFICATIONS / SKILLS / EXPERIENCE

• Minimum of a Diploma in Business Administration / similar area of study from a recognised institution.

• At least three (3) years’ experience in a similar role, (Knowledge of office management systems and procedures)

• Proven competency and experience in Microsoft applications including Word, Excel, PowerPoint & and Outlook.

• Strong organizational skills

• Effective communication skills

• Critical thinking and problem-solving abilities

• Very good command of word processing, spreadsheets, and databases ( Microsoft Suite)

• Proficient in English

• Experience as a schedule/Planner would be considered as an asset.

WORKING CONDITIONS

• Monday to Friday, office hours

• Office located in Georgetown

• Busy, fast-paced environment

COMPENSATION PACKAGE

• Permanent, full-time position

• Competitive salary

• Medical and Life Insurance benefits

Closing date for submission of all resumes is Monday, June 13, 2022