Administrative Assistant

Georgetown, Guyana

 The Administrative Assistant will support SBM’s Managers to meet the strategic objectives in line with SBM’s Values. The incumbent will perform a range of advanced and diversified administrative duties within the assigned remit.


Maintain strict confidentiality of all data, information, records and responsibilities entrusted to you.

Responsible for supporting the assigned personnel (management, the (global/ local) department or the project) by pro-actively planning and              completing the assigned activities, with accuracy and on-time deliverables.

Apply and uphold SBM’s policies and procedures, with a high degree of customer focus, discretion and confidentiality.

Complete assigned tasks within the predefined criteria and in compliance with applicable (internal and external) policies, codes and standards

Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones. provide status updates including                      timely feedback regarding potential issues/ solutions.

Prepare, review, update data/ information, presentations, reports, and other key documentation by utilizing an array of available mediums.

Ensure work is documented in a well-structured format to clearly convey required information.

Utilize organizational skills to ensure good housekeeping of deliverables and internal records.

Support the timely execution of the policies, processes, procedures and instruments in keeping with SBM standards and requirements.

Pro-actively network with colleagues to obtain feedback and updates in order to accurately inform on the progress/status of assigned                          deliverables.

Responsible for coordinating the organization of relevant activities, inclusive of maintaining the diary  of the assigned personnel so as to ensure          a good balance and an efficient schedule.

Assist with event organization by supporting preparation of events, meetings and planning of the logistical support for events. You are present           during the events to ensure proper execution.

Liaisons with internal and external senior level stakeholders: you interact with the management team on a high level and will be the focal point          for clients, advisors and other related parties.

Taking ownership of team meetings coordination:  provide reports, arrange ad hoc & statutory meetings, take care of meeting minutes and the            follow up of actions, and ensure the assigned personnel  is provided with the necessary information to review.

Establish and maintain professional communication with internal and external stakeholders

Provide strong administrative support as may be required in order to meet organizational deliverables.

All Administrative duties as assigned by (management, the (global/ local) department or the project).


Minimum of a Diploma in Business Administration / similar area of study from a recognised institution.

At least three (3) years’ experience in a similar role, (Knowledge of office management systems and procedures)

Proven competency and experience in Microsoft applications including Word, Excel, PowerPoint & and Outlook.

Strong organizational skills

Effective communication skills

Critical thinking and problem-solving abilities

Very good command of word processing, spreadsheets, and databases ( Microsoft Suite)

Proficient in English

Experience as a schedule/Planner would be considered as an asset.



Monday to Friday, office hours

Office located in Georgetown

Busy, fast-paced environment


Permanent, full-time position

Competitive salary

Medical and Life Insurance benefits

Closing date for submission of all resumes is Monday, June 13, 2022