License Specialist

Georgetown, Guyana


Prepare all Import and export licenses and submit to the relevant Agencies for processing.

Follow through the process upon submission of licenses to when the licenses are finalized.


1. Preparing licenses and submit to the relevant agencies for processing

Vets the worksheet identifying HS codes falling under the agency jurisdiction.

Vets the SDS name against the item description on the invoice.

Prepares the licenses application using information from the invoice and AWB/BL.

Submitted licenses application to the relevant agencies via email or hard copy for processing.

If any items need to be registered with PTCCB a request is being sent to the CCS for the relevant information before submitting registration letter.  

2.  Follow up on licenses processing at the relevant Agencies 

A follow up is done via email and telephone once the licenses pass the Agencies 

3. Updating Brokerage Module

Updates Brokerage Module daily capturing any information in connection with licenses.

Date Submitted

Date received.

Licenses fees

Upload licenses 


4. Request approval for Drafts (ESSO), and payments for licenses for other clients 

Once the invoice is received from PTCCB an email is being sent to the relevant personnel’s requesting approval for payments for licenses.

Once approval is given arrangements is being made with the couriers to make payments and pick up the licenses from PTCCB.

5.  Create WO for PTCCB licenses payments 

Create work orders for PTCCB payments on LASER once approval is being given from ESSO.

Send WO to Manager for approval

Update the WO with receipt and exchange rate sheet once payments are completed.

Any other duties that may be required.

6. Respond to licenses queries 

Respond to agencies with queries raised on application.

Send an email and follow up with CCS for outstanding documents in connection with licenses queries.

Any other duties that may be required.

7. Prepare KPI report for licenses & permits log

Prepare licenses KPI report capturing:

Licenses pending further documents.

Licenses processing at the various Agencies.

Licenses invoices pending approval/to be paid.


A minimum of 5 CXC passes (Maths & English inclusive)

Excellent computer skills

A minimum of 1 year experience in a similar field


Enjoyable to work with – personnel’s internally & externally of the Company. 

Highly reliable - your supervisor and co-workers must have confidence that when assigned a task, you will get it done in a timely manner with a high quality of work.

Management of time and tasks – can work on multiple tasks, meet KPIs, reorganize and work on high priority tasks, handover tasks when going on leave.

Attention to details -Be able to fix small types of oversight before a task is completed.

Strong Communication Skills – Be able to communicate effectively with personnel’s internal and external. 


Physical demand - Primarily Office / Out of Office

May attend virtual or in-person workshops, meetings, etc.

                                                                                                          DEADLINE: February 1st, 2023