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Human Resources Administrator

Georgetown, Guyana

JOB PURPOSE: The HR Administrator will support the HR department in ensuring smooth and efficient business operations. The HR Administrator will have a primary focus on administrative responsibilities, ensuring compliance, maintaining records, and providing essential support to the recruitment team and general HR operations.

Responsibilities

 

1

 Employee Records and Documentation

·        Maintain and update employee records (physical and digital).

·        Ensure legal compliance of HR files and records.

·        Filing of Employee Records: Training Certs, Contract Addendums, Warning Letters

·        Updating Employee Profiles

·        Handle sensitive information in a confidential manner.

·        Co ordinating and administering aptitude tests for employees

 

 

 

 

 

15%

 

2

 Benefits Administration

·        Coordinate with external vendors for benefits administration.

·        Register employees with insurance providers.

·        Processing of GTM Claims and monthly premium billing

·        Manage the uplifting and distribution of employee cards Register employees with insurance providers.

·        Processing of NIS Claims

 

 

 

 

15%

 

3

Administrative Support/ Documentation and Reporting:

·        Provide administrative support for project-related activities, including document management and reporting.

·        Facilitate communication with the HR teams and support staff to streamline workflow.

 

 

 

 

15%


 


4

  Background Checks and Clearances

·        Conduct background checks for new hires and existing employees as needed.

·        Manage the process of obtaining police clearances for employees.

·        Maintain records of completed background checks and clearances.

 

 

 

15%

 

 

5

  General Administrative Support

·        Manage HR-related correspondence and communications.

·        Organize and maintain the HR department’s filing system.

·        Assist with special HR projects and initiatives as needed.

·        Prepare and distribute HR communications and announcements.

 

 

 

 

 

15%

 

6

Document Preparation

·        Prepare job letters and salary assignment letters for external employees.

·        Maintain records of disciplinary actions taken.

·        Assist in the preparation of employment contracts and the signage process.

 

 

 

10%

 

7

Onboarding and Offboarding

·        Assist in the preparation of new hire paperwork, including employment contracts and benefits enrollment forms.

·        Schedule regular check-in meetings with new hires during their probationary period.

·        Gather feedback on their onboarding experience and address any concerns.

·        Conduct exit interviews and process.

 

 

 

10%

 

Requirements

QUALIFICATIONS AND EXPERIENCE:

·        Diploma in human resources, Business Administration, or a related field.

·        Minimum of 1 years of experience in HR administration

·        Knowledge of industry-specific certifications.

·        Strong organizational and communication skills.

·        Proficiency in HR software and Microsoft Office Suite.

·        Ability to work in a fast-paced and dynamic environment.

·        Problem solving oriented.

HSSEQ RESPONSIBILITIES:

·        Maintain standards of safety and comply with Company’s Health, Safety & Environment Management

System requirements.

·        Observe all health and safety rules and regulations.

Stop all work if any unsafe conditions exist or unsafe practices are observed.