JOB PURPOSE: The HR Administrator will
support the HR department in ensuring smooth and efficient business operations.
The HR Administrator will have a primary focus on administrative
responsibilities, ensuring compliance, maintaining records, and providing
essential support to the recruitment team and general HR operations.
Responsibilities
|
1 |
Employee Records and Documentation · Maintain and update employee records (physical and digital). · Ensure legal compliance of HR files and records. · Filing of Employee Records: Training Certs, Contract Addendums, Warning Letters · Updating Employee Profiles · Handle sensitive information in a confidential manner. · Co ordinating and administering aptitude tests for employees
|
15% |
|
2 |
Benefits Administration · Coordinate with external vendors for benefits administration. · Register employees with insurance providers. · Processing of GTM Claims and monthly premium billing · Manage the uplifting and distribution of employee cards Register employees with insurance providers. · Processing of NIS Claims
|
15% |
|
3 |
Administrative Support/ Documentation and Reporting: · Provide administrative support for project-related activities, including document management and reporting. · Facilitate communication with the HR teams and support staff to streamline workflow.
|
15% |
| 4 | Background Checks and Clearances · Conduct background checks for new hires and existing employees as needed. · Manage the process of obtaining police clearances for employees. · Maintain records of completed background checks and clearances.
|
15% |
|
| 5 | General Administrative Support · Manage HR-related correspondence and communications. · Organize and maintain the HR department’s filing system. · Assist with special HR projects and initiatives as needed. · Prepare and distribute HR communications and announcements.
|
15% | |
| 6 | Document Preparation · Prepare job letters and salary assignment letters for external employees. · Maintain records of disciplinary actions taken. · Assist in the preparation of employment contracts and the signage process.
|
10% | |
| 7 | Onboarding and Offboarding · Assist in the preparation of new hire paperwork, including employment contracts and benefits enrollment forms. · Schedule regular check-in meetings with new hires during their probationary period. · Gather feedback on their onboarding experience and address any concerns. · Conduct exit interviews and process.
|
10% |
Requirements
QUALIFICATIONS AND EXPERIENCE:
· Diploma in human resources, Business Administration, or a related field.
· Minimum of 1 years of experience in HR administration
· Knowledge of industry-specific certifications.
· Strong organizational and communication skills.
· Proficiency in HR software and Microsoft Office Suite.
· Ability to work in a fast-paced and dynamic environment.
· Problem solving oriented.
HSSEQ RESPONSIBILITIES:
· Maintain standards of safety and comply with Company’s Health, Safety & Environment Management
System requirements.
· Observe all health and safety rules and regulations.
Stop all work if any unsafe conditions exist or unsafe practices are observed.