Operations Coordinator

Are you an experienced Operations Coordinator with a solid background in the oil and gas industry and a passion for people and process management? We’re seeking a dynamic professional to oversee and coordinate all aspects of offshore and onshore crew changes, support employee relations, and ensure seamless communication between teams, clients, and crew. If you have strong organizational skills, experience in HR or operational logistics, and the ability to maintain high service standards across multiple stakeholders, we’d love to hear from you!

Key Responsibilities

• Maintain employee relationships and assist in monitoring employee performance and appraisals.
• Coordinate the work permit and visa application process in partnership with the Personnel Logistics Team and follow up with the Immigration Assistant on outstanding items.
• Liaise with Vessel Captains, Rig Managers, and clients to gather and communicate crew change details (time and location).
• Coordinate all aspects of offshore/onshore crew changes/rotations including transportation, flights, medicals, training and accommodations — note attendance at crew changes is not currently required.
• Conduct site visits to client locations to: Meet with employees to distribute PPE, meet with client representatives to ensure high standards of delivery service, Complete and submit site visit reports to the Team Lead – Operations within 24 hours.
• Work closely with the Accounts Payable team to ensure timely receipt and processing of vendor statements to prevent delays or holds.
• Support coordination of performance appraisal exercises for employees.
• Assist with identifying training needs from performance assessments.
• Support the execution and evaluation of training initiatives.
• Log WO lines as required.
• Ensure all timesheets are signed by employees and approved by clients prior to collection.
• Ensure proper review of timesheets by the Operations Department before payroll processing.
• Coordinate with the payroll team to finalize payroll calculations and ensure information is reviewed by the Team Lead – Operations before submission to the Contracts and Proposals team for client invoicing.
• Ensure timely collation of all supporting documents for client invoicing.
• Ensure all employees are paid within five (5) banking days after the payroll period ends.

Education Requirements:

• Diploma or bachelor’s degree in any Operations or HR specializations/majors.

Work Experience

• Minimum (5) years’ working experience in oil and gas as an Operations Coordinator