The Senior Rig Administrator plays a critical role in overseeing administrative operations and providing comprehensive support to ensure the efficient functioning of the rig. This position requires a combination of strong organizational skills, attention to detail, and the ability to thrive in a dynamic offshore environment. The Senior Rig Administrator will collaborate closely with various departments to streamline processes, maintain accurate records, and uphold regulatory compliance.
Responsibilities
F1 Administrative Oversight: Manage and execute administrative tasks essential for rig operations, including but not limited to personnel records management, procurement, inventory control, and document management.
2 Personnel Support: Coordinate crew rotations, maintain personnel files, and assist with onboarding/offboarding procedures. Act as a point of contact for personnel inquiries and provide support as needed.
3 Logistics Coordination: Facilitate logistics for crew movements, supplies, and equipment, ensuring timely delivery and adherence to safety protocols.
4 Financial Administration: Assist with budget tracking, expense reporting, and invoice processing. Collaborate with finance teams to reconcile accounts and monitor expenditures.
5 Regulatory Compliance: Maintain up-to-date knowledge of regulatory requirements and ensure adherence to industry standards and company policies. Assist with audits and inspections as required.
6 Communication: Serve as a liaison between onshore and offshore teams, relaying important information and facilitating effective communication channels.
7 Emergency Response: Participate in emergency response drills and support emergency preparedness efforts. Provide assistance during emergency situations as directed.
8 Reporting: Generate and distribute regular reports, such as crew lists, maintenance schedules, and operational summaries.
9 Continuous Improvement: Identify opportunities for process optimization and efficiency enhancements. Implement best practices to streamline administrative workflows and enhance overall rig performance.
10 Perform any additional tasks and responsibilities that may be assigned based on operational needs.
HSSEQ Responsibilities
• Maintain standards of safety and comply with Company’s Health, Safety & Environment Management System requirements.
• Observe all health and safety rules and regulations.
• Stop all work if any unsafe conditions exist or unsafe practices are observed.
• Report any unsafe conditions or practices to your Supervisors.
• Understand how to perform jobs assigned in accordance with operating procedures and/or work instructions.
• Do not undertake any job you do not understand – ask your immediate Supervisor once there is any doubt.
• Wear and use all safety equipment required to ensure the safe execution of the specific job.
• Participate in mandatory toolbox meetings, safety meetings and training sessions (internal and/or external) as required.
• Report all incidents immediately to your Supervisor.
• Cooperate during incident investigations so that the incident causes can be determined and corrective action taken.
• Tag and Report all defective tools or equipment immediately.
• All staff are to adhere to the guidelines stated in the Policy Manual
Must Have
• Bachelor’s degree in business administration, Management, or related field preferred.
• Proven experience in administrative roles, preferably in an offshore or industrial setting.
• Strong organizational and data entry skills.
• Knowledge of document management and record-keeping best practices.
• Familiarity with safety regulations and procedures in an offshore drilling environment.
• Effective communication and teamwork skills.
• Proficiency in computer applications, including Microsoft Office.
• Ability to adapt to changing work conditions and operational needs.
• Effective communication and teamwork skills.
• Problem-solving and decision-making abilities.
• Rigger/Slinger Training
• Offshore Certificates (T-BOSIET/ CA-EBS)
• STCW Fire Fighting - Basic (BFF) Course Certificate
• Offshore Medical Certificate
Additionally:
- KNOWLEDGE, SKILLS, ABILITIES, CHARACTERISTICS:
- Enjoyable to work with - especially with direct team members.
- Highly reliable - your supervisor and co-workers must have confidence that when assigned a task, you will get it done in a timely manner with a high quality of work.
- Management of time and tasks – can work on multiple tasks, meet KPIs, reorganize and work on high priority tasks, handover tasks when going on leave.
- WORKING CONDITIONS
- Onboard the Rig, working in a dynamic and challenging offshore environment.
- Typically, work schedules involve long shifts, followed by rest periods.